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ActivTrak

Key Insights Derived from customer feedback, ActivTrak provides organizations with a transparent view of employee productivity, enabling teams to enhance their...

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Key Insights Derived from customer feedback, ActivTrak provides organizations with a transparent view of employee productivity, enabling teams to enhance their...

Watch Demo Get Pricing
Overview Features Pros & Cons Reviews FAQs

Product Overview

Key Insights

Derived from customer feedback, ActivTrak provides organizations with a transparent view of employee productivity, enabling teams to enhance their efficiency whether they are working remotely or from the office. Users frequently commend its practical productivity insights; however, some mention that it may not fully meet the needs of teams that require extensive real-time monitoring. A recent enhancement has added reporting based on user time zones, which allows activity data to correspond with each user's local time, facilitating more accurate analysis.

Our Assessment

ActivTrak serves as a workforce analytics tool utilized by HR, operations, and IT departments within mid-sized companies that oversee distributed teams. It caters to groups seeking organized visibility into employee performance and the allocation of workloads across various departments. Users have pointed out that the initial pricing is reasonable and offers great value for smaller teams; however, expenses tend to rise as the number of users increases. In summary, it is well-suited for organizations that require ongoing monitoring.

Product Details

What Is ActivTrak?

ActivTrak is a cloud-driven analytics platform designed for workforce management that monitors application and website usage on employee devices. This tool provides insights into employee activity and performance metrics, enabling organizations to evaluate how time is allocated among teams, pinpoint heavy workloads, and redistribute tasks based on gathered activity data.

With its capabilities in productivity tracking, workload management, and detailed reports on application and website engagement, ActivTrak facilitates improved workforce management for teams working remotely or in traditional office settings.

What Is ActivTrak Best Known For?

ActivTrak is primarily recognized for its effectiveness in managing workload distribution. It leverages activity data from applications and websites to analyze how tasks are shared among team members. By continuously processing digital activity signals such as app usage, focus time, and work habits, the platform reveals how time and effort are allocated across various roles and projects. This functionality assists in identifying imbalances in workload distribution and highlights areas where task assignments may not align with actual demand.

How Much Does ActivTrak Cost?

The starting price for the platform is set at $10 per user each month when billed annually. This entry-level package, referred to as the Essentials plan, encompasses features like time tracking, productivity reports, meeting time tracking, activity logs, and more. The additional pricing tiers for ActivTrak are outlined below:

  • Free – $0/user/month

  • Essentials Plus – $15/user/month (billed annually)

  • Professional – $19/user/month (billed annually)

Moreover, a 14-day free trial is available for potential users. Beyond the subscription fees, organizations should be aware of possible additional costs:

  • Implementation And Onboarding Support: Ranges from $0 to $2,500 one-time for enterprise onboarding and guided setup.

  • Data Migration And Setup: Estimated between $500 to $5,000 one-time for transferring historical user data.

  • Integrations (HRIS/SSO/API): Approximately $1,000 to $10,000 one-time based on integration complexity.

  • Custom Reporting/Analytics Setup: Generally between $500 to $3,000 one-time or consulting-based for personalized dashboards.

  • Premium Support/Services: Starting from $1,000 to $15,000 annually for enhanced support services.

  • Training And Change Management: May cost between $500 to $7,500 one-time for training programs.

  • Data Retention/Storage Upgrades: Typically costs between $500–$5,000 per year for extended storage options.

Users commonly regard ActivTrak’s pricing as fair for basic workforce analytics. Many appreciate the valuable insights into productivity it offers. However, some users have indicated that costs can escalate quickly as more users are added and suggest that pricing plans could be refined for expanding teams. For a tailored ActivTrak price quote for your organization, reach out today.

Disclaimer: Pricing is subject to change.

ActivTrak Integrations

The platform seamlessly integrates with various third-party applications including:

  • Microsoft Outlook Calendar

  • Google Calendar

  • Microsoft Entra ID

  • Salesforce Engage Software

  • Zendesk

  • Jira Software

  • Slack Software

  • Workday Adaptive Planning

How Does ActivTrak Work?

If you're looking to get started with ActivTrak after logging in, follow these steps:

  1. Access the main dashboard to view overall activity summaries including work hours and app usage trends.

  2. Navigate to the employee activity section to analyze individual user behavior across different websites and applications.

  3. Create team structures so reports accurately reflect departments or reporting lines within your organization.

  4. Examine workload distribution views to compare activity levels among employees and teams.

  5. Open productivity reports to understand how time is divided between work-related tasks and personal activities.

  6. Utilize activity logs to track user actions for workflow analysis and investigations.

  7. Set alerts for specific activities like restricted application access or unusual usage patterns.

  8. Filter data views by time period, team, or user to concentrate on particular work intervals or departments.

You can also schedule a complimentary ActivTrak demo to delve deeper into its features and functionalities.

Who Is ActivTrak For?

This platform caters to a diverse array of industries including:

  • Information Technology

  • Finance

  • Manufacturing

  • Healthcare

  • Retail

  • Transportation

  • Real Estate

ActivTrak Use Cases

An analysis of the platform's capabilities reveals several key scenarios where ActivTrak excels in organizations managing distributed teams and digital workplaces:

  1. Monitoring Distributed Teams' Work Activity: Organizations with remote and office workers often face challenges in understanding how work hours are utilized across various tools. Managers find it difficult to compare productivity when visibility is limited across locations. ActivTrak helps consolidate digital activity insights into one view, allowing leaders to evaluate how work hours are allocated across different settings.

  2. Tackling Uneven Workload Distribution: In many mid-sized firms, managers encounter situations where some employees are overwhelmed while others have excess capacity. This imbalance can lead to missed deadlines and varying output quality. Using ActivTrak allows operations teams to analyze task distribution and identify areas requiring adjustment among roles.

  3. The Role of HR Teams in Observing Work Patterns: HR professionals in fast-expanding companies often require insight into employee work habits without relying solely on self-reported data. A frequent challenge is monitoring changes in engagement or shifts in work behaviors over time. ActivTrak enables HR teams to review long-term trends in activity levels across departments.

  4. Aiding IT And Finance Teams with Software Usage Insights: IT and finance departments often grapple with underutilized software licenses or overlapping tools across teams that lead to unnecessary expenditures. Identifying which applications are actively used versus those that remain idle can be challenging without proper usage data. ActivTrak assists in analyzing software usage patterns when making renewal decisions.

  5. Aiding Managers in Workflow Investigations: Team leaders often need clarity on how tasks progress through various tools during a typical day at work—especially when examining delays or inconsistencies. The challenge lies in reconstructing activity flow without manual input from staff. ActivTrak provides visibility into sequences of digital actions across applications, offering managers a comprehensive view of workflow stages throughout daily operations.

Is ActivTrak Right For You?

If your organization seeks an HR platform that enables data-driven decisions aimed at boosting productivity and operational effectiveness, then ActivTrak might be suitable for you. The software complies with several regulations including HIPAA, SOC 2 Type 1 and Type 2, CCPA, and GDPR—ensuring the security of sensitive user information while balancing workforce visibility with employee rights and ethical considerations.

The platform also restricts screenshot captures based on pre-configured alert conditions, giving users comprehensive control over collected data. Trusted by various organizations like Preferred Rate Mortgage, Parts ASAP, MedRisk, and Echo Global Logistics, the software is equipped to meet the demands of growing businesses.

If you have further questions regarding the ActivTrak software, please reach out to us at info@softwareseekers.com for assistance.

Human Resources Software Features

✘ core hr
✘ security
✘ dashboard
✘ invoicing
✘ reporting
✘ ab testing
✘ automation
✔ mobile app
✘ mobile crm
✘ onboarding
✘ scheduling
✘ job costing
✘ offboarding
✘ online help
✘ audit trails
✘ chatgpt said
✘ gps tracking
✘ hcm software
✘ hr analytics
✘ integrations
✘ okr software
✘ sales orders
✘ telemedicine
✘ communication
✘ compliance hq
✘ eap providers
✘ hr compliance
✘ mobile access
✘ time tracking
✘ web filtering
✘ bid management
✘ call recording
✘ cloud security
✘ issue tracking
✘ learner portal
✘ mobile app pwa
✘ patient portal
✘ payroll and hr
✘ resume parsing
✘ sales tracking
✘ tax management
✘ budget tracking
✘ case management
✘ crm integration
✘ customer portal
✘ data encryption
✘ e prescriptions
✘ email marketing
✘ erp integration
✘ fuel management
✘ lab integration
✘ lead generation
✘ lead management
✘ matching engine
✘ quality control
✘ recruitment crm
✘ task management
✘ user management
✘ accounts payable
✘ asset management
✘ audit management
✘ candidate portal
✘ event management
✘ expense tracking
✘ leave management
✘ payroll software
✘ security measure
✘ shift scheduling
✘ trust accounting
✘ activity tracking
✘ billing invoicing
✘ budget management
✘ claims management
✘ context awareness
✘ data export tools
✘ driver management
✘ email integration
✘ employee database
✘ employee referral
✘ invoicing billing
✘ leave managements
✘ mobile app access
✘ payroll reporting
✘ progress tracking
✘ project templates
✘ resource planning
✘ safety management
✘ sales forecasting
✘ talent management
✘ vendor management
✘ absence management
✘ activity dashboard
✘ alertnotifications
✘ applicant tracking
✘ contact management
✘ content management
✘ customizable forms
✘ equipment tracking
✘ expense management
✘ hr case management
✘ invoice management
✘ mobile app support
✘ offline capability
✘ payment processing
✘ payroll management
✘ payroll processing
✘ project management
✘ project scheduling
✘ route optimization
✘ shop floor control
✘ talent performance
✘ team communication
✘ visual recognition
✘ workflow analytics
✘ workforce analytic
✘ workforce planning
✘ 360 degree feedback
✘ accounts receivable
✔ alertsnotifications
✘ analytics reporting
✘ assessment software
✘ attendance tracking
✘ automation workflow
✘ bank reconciliation
✘ calendar scheduling
✘ campaign management
✘ collaboration tools
✘ compliance tracking
✘ contract management
✘ customer management
✘ dispatch management
✘ document management
✔ employee engagement
✘ employee management
✘ employee monitoring
✘ employee onboarding
✘ employee scheduling
✘ feedback management
✘ financial reporting
✘ firewall protection
✘ hr expertise access
✘ human resource apps
✘ intrusion detection
✘ onboarding software
✘ payroll integration
✘ phishing prevention
✘ production planning
✘ real time analytics
✘ recruiting software
✘ reporting analytics
✘ resource allocation
✘ security compliance
✘ self service portal
✘ succession planning
✘ threat intelligence
✘ time and attendance
✘ training management
✘ workflow automation
✘ workflow engagement
✔ workforce analytics
✘ alerts notifications
✘ candidate management
✘ checklist management
✘ employee database hq
✘ employee development
✘ employee recognition
✘ equipment management
✘ financial management
✘ interview scheduling
✘ inventory management
✘ marketing automation
✘ mobile accessibility
✘ mobile app solutions
✘ patient demographics
✘ payslip distribution
✘ real time monitoring
✘ smart data discovery
✘ training development
✘ vehicle tracking gps
✘ workforce management
✘ asynchronous learning
✘ bill of materials bom
✘ billing and invoicing
✘ business intelligence
✘ candidate evaluations
✘ client management crm
✘ competency management
✘ compliance management
✘ contractor management
✘ customer segmentation
✘ employee self service
✘ equipment maintenance
✘ hr analytics software
✘ hr reporting software
✘ multi channel support
✘ time attendance leave
✘ work order management
✘ ai recruiting software
✘ employee communication
✘ hr analytics reporting
✘ information management
✘ insights and analytics
✘ maintenance scheduling
✘ multi currency support
✘ multi language support
✘ opportunity management
✔ performance management
✘ procurement management
✘ recruitment automation
✘ recruitment management
✘ scheduling dispatching
✘ telematics integration
✘ workflow customization
✘ analytics and reporting
✘ benefits administration
✘ certification licensing
✘ change order management
✘ compensation management
✘ customer servicesupport
✘ customizable dashboards
✘ employee classification
✘ employee information hq
✘ file sharing management
✘ predictive capabilities
✘ real time communication
✘ reporting and analytics
✘ sales pipeline tracking
✘ self service dashboards
✘ social media management
✘ supply chain management
✘ task project management
✘ absence leave management
✘ alerts and notifications
✘ attendance time tracking
✘ deal pipeline management
✘ digital forms checklists
✘ field service management
✘ health safety management
✘ hr compliance management
✘ manufacturing management
✘ social media integration
✘ subcontractor management
✘ time attendance tracking
✘ time tracking timesheets
✘ training and development
✘ vulnerability management
✘ wage and hour compliance
✘ workflow process manager
✘ ai assisted hr management
✘ applicant tracking system
✘ background check software
✘ budgeting and forecasting
✘ customizable formsreports
✘ customizable hr workflows
✘ natural language dialogue
✘ talent management systems
✘ access controlspermissions
✘ applicant tracking systems
✘ core hr payroll management
✘ employee database software
✘ gdpr compliance management
✘ hr analytics and reporting
✘ human resources management
✘ recruitment and onboarding
✘ sf artificial intelligence
✘ time attendance management
✘ workforce and hr analytics
✘ absence management software
✘ anti virus and anti malware
✘ email marketing integration
✘ employee selfservice portal
✘ hr case management software
✘ incident and issue tracking
✘ mobile workforce management
✘ multi factor authentication
✘ onboarding asset management
✘ service contract management
✘ time attendance integration
✘ 360 degree feedback software
✔ attendance and time tracking
✘ compliance security features
✘ employee database management
✘ employee engagement software
✘ employee monitoring software
✘ employee scheduling software
✘ employee self service portal
✘ health and safety management
✘ hr delivery service software
✘ human capital management hcm
✘ integration with other tools
✘ leave and absence management
✘ mobile browser compatibility
✘ succession planning software
✘ task and activity management
✘ task and workflow automation
✘ task assignment and tracking
✘ time and attendance software
✘ time and attendance tracking
✘ workforce analytics software
✘ applicant tracking system ats
✘ candidate engagement platform
✘ employee recognition software
✘ employee surveys and feedback
✘ interview scheduling software
✘ performance talent management
✘ recruitment tracking software
✘ security audits and reporting
✘ text to speech speech to text
✘ workforce management software
✘ compliance and risk management
✘ human resources management hrm
✘ integration with hr technology
✘ interactive voice response ivr
✘ policy and document management
✘ recruitment applicant tracking
✘ recruitment marketing software
✘ regulatory compliance tracking
✘ risk assessment and mitigation
✘ safety and compliance tracking
✘ sales and marketing automation
✘ talent sourcing and engagement
✘ web based recruitment software
✘ collaboration and communication
✘ customer communication tracking
✘ employee information management
✘ integration with payroll system
✘ leave and attendance management
✘ performance management software
✘ project planning and scheduling
✘ recruitment automation software
✘ statutory deductions management
✘ appointment managementscheduling
✘ benefits administration software
✘ cloud based recruitment software
✘ compensation management software
✘ compensation payroll integration
✘ customer relationship management
✘ employee engagement and feedback
✘ integration with marketing tools
✘ integration with payroll systems
✘ product lifecycle management plm
✘ sourcing and outreach automation
✘ integration with third party apps
✘ mobile crm limited via web access
✘ performance and talent management
✘ succession and workforce planning
✘ workforce analytics and reporting
✘ esg metrics tracking and reporting
✘ hr compliancecompliance management
✘ job posting on multiple job boards
✘ payroll management and integration
✘ recruitment and applicant tracking
✘ workforce planning and forecasting
✘ absenceattendance and time tracking
✘ diversity and compliance management
✘ hr compliance compliance management
✘ workforce analytics basic reporting
✘ benefits and compensation management
✘ customer relationship management crm
✘ employee records management software
✘ reporting hr analytics and reporting
✘ time attendance and leave management
✘ benefits administration perks section
✘ defect detection using image analysis
✘ entity extraction with text analytics
✘ workforce analytics reporting analytics
✘ benefits and compensation administration
✘ compensation and benefits administration
✘ recruitment and applicant tracking systems
✘ workforce planning analytics and reporting
✘ employee onboarding training and development
✘ leave managementleave and absence management
✘ leave management leave and absence management
✘ succession planning and workforce forecasting
✘ security information and event management siem
✘ recruitment onboarding applicant tracking system
✘ regulatory change monitoring and impact analysis
✘ integration with payroll systems via integrations
✘ training and development basic onboarding support
✘ workforce analytics and hr analytics and reporting
✘ compensation management payroll payroll integration
✘ recruitment and applicant tracking via integrations
✘ payroll integration integration with payroll systems
✘ attendance and time tracking time and attendance tracking

Pros

  • ✔ Identifies workflow inefficiencies to increase productivity
  • ✔ Detects burnout risks to strengthen employee engagement
  • ✔ Uses data to improve training for employee retention

Cons

  • ✘ The exporting functionality could be more intuitive
  • ✘ User activity is hard to access and navigate

Price

Professional

$10

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Ratings

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Frequently Asked Questions

Find answers to the most common queries about our software recommendation service.

ActivTrak software supports the English language.

Yes, ActivTrak offers the ActivConnect API.

ActivTrak offers four pricing plans: Free ($0/user/month), Essentials ($10/user/month), Essentials Plus ($15/user/month), and Professional ($19/user/month) plans, billed annually. Get a tailored ActivTrak cost estimate today.

Typical users of ActivTrak includes professionals working in various industries and departments, including information technology (IT), finance, healthcare, retail, logistics, consulting, manufacturing, and more.

ActiveTrak Support includes ‘Digital Support’ for all users and optional paid upgrades to ‘Premier’ and ‘Signature ‘tiers for faster, more personalized service. It also offers phone, form submission, email, and live chat support options.

ActivTrak software integrates with Microsoft Outlook, Google Calendar, Slack, Salesforce, Workday, Zendesk, Jira, Power BI, and others via ActivConnect API.

No, ActivTrak does not have a dedicated mobile app.